Bandung, Arsip Universitas melaksanakan kunjungan ke Dinas Perpustakaan dan Arsip Daerah Jawa Barat (Dispusipda Jabar) dengan tujuan untuk menambah wawasan khususnya mengenai arsip statis sebagai persiapan akreditas, Selasa (10/03/20). Kedatangan tim disambut hangat oleh Drs. Uu Ubad Sutisna selaku arsiparis Dispusipda dan mengizinkan untuk langsung berkunjung ke depo arsip statis. Di Bidang arsip statis dibimbing langsung oleh Eva Fandora, S.T., MT selaku Kepala Bidang Pengelolaan Arsip Statis. Kepala Arsip Universitas, Dr. Budi Santoso, M.Si menyampaikan target yang harus dicapai untuk akreditasi arsip universitas yang diperkirakan bulan Mei, di antaranya arsip universitas terakreditasi A, tata naskah dinas dan SIKD bisa dikembangkan dan dapat bekerja sama dengan pihak eksternal, dan berharap UPI mempunyai hall of fame sebagai media publikasi pengenalan sejarah UPI dan tokoh-tokoh bersejarah di UPI.

Tantangan yang dihadapi untuk akreditasi salah satunya adalah pengumpulan berkas akuisisi yang masih minim, sehingga kepala arsip universitas bersama kepala seksi pengelolaan arsip statis setelah mendapat persetujuan dari wakil rektor 3 mengagendakan minggu depan untuk mengumpulkan semua pimpinan unit dan pengelola di sub-sub unit untuk duduk bersama membahas pengumpulan arsip yang harus diakuisisi. Harapan setelah adanya pemberitahuan tersebut, unit-unit arsip baik di kampus UPI Bumi Siliwangi maupun kampus-kampus daerah dapat dengan sigap mengumpulkan arsip untuk diakuisisi tanpa harus diminta lagi.

Kepala Seksi Pengelolaan arsip statis, Asep Mulyana, S.A.P., M.Pd. menyampaikan untuk ke depannya semoga bisa studi banding ke beberapa instansi yang kearsipannya sudah bagus juga untuk memperkaya wawasan mengenai arsip statis karena di UPI sendiri arsip statis masih jarang tersentuh. Dengan adanya penambahan staf baru di arsip universitas, semoga pengelolaan arsip statis berjalan jauh lebih baik, adanya penambahan khazanah, dan akuisisi berjalan dengan lancar. “Diharapkan setiap unit punya kesadaran, komitmen, dan pengetahuan yang baik mengenai masa retensi arsip sehingga pihak arsip universitas tidak harus meminta lagi ke setiap unit”, ujar kepala seksi pengelolaan arsip statis.

Pesan Asep Mulyana untuk semua rekan kerja, “Hiduplah untuk arsip, jangan arsip untuk hidup”. Dalam arti arsip untuk hidup berarti orang mencari uang dari arsip sedangkan hidup untuk arsip berarti orang akan sekuat tenaga bagaimana dia mengelola arsip dengan baik karena rejeki sudah ada bagiannya. [Santi Nurjanah, Pranata Kearsipan]

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